Module 2 Tasks - Email Tasks

Before starting the tasks, I have read the email tutorial and answered the quiz as well at the end of each page.

1. What information about a user's email, the origin of a message, and the path it took, can you glean from an email message?
Information about the user's email,origin of a message and the path it took can be found in the header of an email. Generally the email program are set up in standard header that containing the subject title, the sender's email address, the time when the email was sent, who else the email was sent directly, if there's got any attachment, a reply to another email, the return path and authentication details.
I have had a look at my email account. I'm using yahoo mail, at yahoo mail you can select compact, standard or full message header. Here is the full message header as shown at this image.


















2. In what cases would youfind it useful to use the 'cc', 'bcc' and 'reply all' functions of email?
'CC' or Carbon Copy is useful when sending an email to other recipients. Each recipient can see the other recipients email address and can reply to all recipients. It's allow people not directly concerned with the message but that you wish to keep up to date with the message contents or even the fact of having sent email to the recipients to be put on copy.


3. In what ways can you ensure that an attachment you send will be easily opened by the receiver?
To ensure that an attachment we send will be easily opened by the receiver, we have to make sure that the file can be read by the recipient. If we are not sure it is a good idea to save the attachment as plain text (ASCII) or a rich text file (RTF). The next option is to zip (compress) the files using a zip utility such as WinZip or Win Ace before sending them. These are shareware programs that you can download from the internet free.


4.What sorts of filters or rules do you have set up, and for what purpose?
I have a spam filter on my email, all incoming emails will be filtered and the spam filter will automatically put all spam emails into spam folder.


5. How have you organised the folder structure of your email and why?
I have 2 email addresses, one is from yahoo for my personal email and another from uni for my study purposes.
Both of my email addresses have default folders already set up. The folders in my yahoo account are inbox, drafts, sent, spam, trash and contacts. I always check my email daily and I'll delete all my emails that are not needed anymore. The spam folder will automatically clean all the spam emails periodically without me deleting.
As for my uni email account I use it only for my study purposes and I haven't change the default folders set up. Until now I still haven't deleted any email from this account because I'm afraid that the email might be needed in the future relating to my study. Actually I'm not really familiar with the folders in this email account. All I use just the inbox folder.